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Top 7 Amazing Tips to Save Money on Renting Equipment
7 April 2025
Cutting costs doesn’t mean cutting corners. Here’s how to rent smart and save big.
Access to the right technical equipment can make or break your success in commissioning projects. But that doesn’t mean you need to blow your budget. Too often, companies overspend without realising there are practical ways to optimise their rental costs when renting equipment.
Want to keep more money in your pocket? Here are seven easy-to-apply tips to help you maximise value while minimising unnecessary expenses.
1. Choosing the Right Rental Company
Not all rental companies are created equal. Choose one that provides equipment, transparent pricing, excellent service, and value-added benefits.
Common Pitfall: Signing up with a rental provider simply because they seem cheaper upfront. Later, hidden fees, rigid policies, or mediocre service can cost you time and money.
Solution: Make sure your supplier is upfront about costs. Does their pricing include extras like freight handling? Are they flexible on hire periods? At Brandis Hire, we eliminate unnecessary fees and only charge for the time the customer has the equipment (*). Plus, we’re easy to deal with no runarounds and no surprises.
2. Plan Your Hire Period Carefully
Your hire period can significantly impact your payment. Determine the exact dates you need the equipment and align them with your project schedule.
Common Pitfall: Overestimating hire periods to “be safe,” leading to wasted days and inflated hire costs.
Solution: Work with a company like Brandis Hire, which offers no lock-in contracts. If you finish earlier than expected, return the equipment and only pay for what you use. This kind of flexibility ensures you never overspend on unneeded time.
3. Use Free Technical Support
The right equipment is only part of the equation; knowing how to use it efficiently is equally critical. Many companies provide free technical support as part of their rental packages, so take advantage of it.
Common Pitfall: Struggling to troubleshoot or set up equipment yourself, leading to wasted time and potential project delays.
Solution: Partner with a rental provider like Brandis Hire, which is in your corner. We offer four hours of free, 24/7 technical support with every hire. If you’re stuck, we’re just a call away, and we’ll get you back on track quickly.
4. Avoid Paying for Time in Transit
A sneaky cost driver in technical rentals is billing equipment while it is still in transit, not while it’s being used. This adds up fast, especially for interstate jobs.
Common Pitfall: Assuming all companies charge similarly and budgeting without realising how much extra transit charges could cost you.
Solution: Choose a rental provider like Brandis Hire that operates with fair policies. We don’t charge hire fees for time in transit, so you only pay for the days the equipment is on-site and working.
5. Be Thoughtful About What You Hire
Renting everything you might need upfront can be tempting, but overordering can quickly eat into your budget. Please consider your project needs carefully before renting.
Common Pitfall: Hiring extra or unnecessary equipment “just in case,” only to never use half of it.
Solution: Consult with your rental company to ensure you get exactly what fits your project needs. At Brandis Hire, we’re happy to advise and even help source equipment from our network if we don’t have it in stock. That way, you never overspend on something you don’t need.
6. Plan to Avoid Last-Minute Fees
Rushing to secure equipment at the last minute can result in hefty rush-order prices, especially for shipping.
Common Pitfall: Waiting until the eleventh hour to make rental arrangements, leading to urgent surcharges and hasty decisions.
Solution: Booking early saves money and eliminates stress. Partner with a proactive supplier like Brandis Hire to lock in equipment ahead of time without surprise rush fees. Need last-minute help? We’ll still manage it efficiently, but planning is always the best move for your budget.
7. Build a Strong Relationship with Your Supplier
When you consistently work with the right rental provider, you’re not just a one-off contractor but a valued partner. This can lead to perks like better pricing and more attentive service.
Common Pitfall: Jumping between rental providers to chase small savings while missing out on the long-term benefits of building a trusted partnership.
Solution: Invest in a good relationship with a supplier that prioritises your needs. At Brandis Hire, we build lasting partnerships by providing consistent quality, reliable advice, and unbeatable service. The more we work together, the better we tailor our services to meet your unique needs.
The Wrap Up!!
Renting technical equipment doesn’t have to be a headache or a financial burden. With clever strategies and the right rental partner, you can cut costs without cutting corners.
Want to see how hassle-free rentals can be? Give Brandis Hire a go.
📞 Call us at 1300 024 473 or visit our contact page
🌐 Visit brandishire.com.au to explore our full equipment range and make your next hire as streamlined as possible.
Hire smarter. Hire better. Hire with Brandis.
